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Academic writing: a practical guide

Feedback on Structure and Organisation

Feedback on Structure and Organisation

Have you received comments about your essay structure? This page addresses these common feedback comments and provides tips and guidance for enhancing the structure and flow of your essays and assignments.


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The structure isn’t clear


Examples of comments


“The argument wasn't always clear, so a more logical structure to the assignment would have helped.”

“This essay lacks structure.”

“The writing does not flow.”


Comment Meaning

Having a clear structure in academic writing is crucial for effectively conveying ideas and building a logical, well-reasoned argument. An ideal structure resembles a linear progression, akin to a flight of stairs, where each paragraph represents a step that builds upon the previous one, leading from the introduction at the bottom to the conclusion at the top. 

Cohesion, achieved through transitional phrases and topic sentences, is essential for linking ideas and ensuring the reader can easily follow the argument.


How to improve:

1. Plan Before You Write

  • Outline your main points and arguments in advance to ensure a logical flow.
  • Use our online guide to learn how to create a linear structure, logically organising information and building cohesion within your paragraphs.

2. Use Clear Topic Sentences and Signposting

  • Start each paragraph with a sentence that indicates its main idea, contributing to overall coherence.
  • Signposts throughout will help to guide the reader through your argument.
  • You can use transition words and phrases to smoothly connect ideas between paragraphs.

3. Maintain Paragraph Focus

  • Ensure each paragraph focuses on a single idea that relates back to your thesis (or argument).

4. Check for Logical Progression and Revise for Clarity

  • Regularly review your writing to ensure ideas build logically towards your conclusion.
  • After writing, review your work for any structural inconsistencies or disjointed sections.

5. Get Feedback


Additional Resources

Introduction needs work


Examples of comments


“This introduction is too vague.”

“The introduction is too general and does not lead into the main argument effectively.”


Comment Meaning

A poor introduction in academic writing can significantly impact the effectiveness of your work. These issues often stem from a lack of clear focus, inadequate context setting, or failure to effectively lead to the main argument.  

An effective introduction is essential for a reader as it sets the tone for the paper, provides essential background information, and clearly states the thesis or central argument. It guides the reader through what to expect in the following text, establishing a roadmap for the discussion.


How to improve:

1. Introduce the Importance of the Topic

  • Start with the themes or issues you’ll address in the work, providing the necessary background, context or an issue statement.
  • You may also want to explain the importance of your topic or research question, why it's a valuable addition to the field, and worth focusing on.

2. State the Aim or Argument Clearly

  • Clearly articulate the purpose of your writing. For example, “This essay explores the concept of X in relation to Y, and critically evaluates...”
  • Manchester’s Academic Phrasebank has some useful examples of key phrases you can use.

3. Outline the Structure

  • Give a brief overview of how your paper is structured, outlining the main points or arguments you will explore. This will act as a roadmap for the reader.

4. Define Key Terms

  • Include brief definitions of essential terms at the start. If definitions are complex, consider adding a separate section after the introduction.

5. Transition Smoothly

  • End your introduction with a transition that naturally leads into the main body of the paper.

6. Consider Writing the Introduction Last

  • Writing or revising your introduction after completing the assignment is often effective to ensure it aligns with the content.


Additional Resources

You Need Better Paragraphs


Examples of comments


“Your paragraphs need more work.”

“Some paragraphs seem disjointed or irrelevant to the main argument.”

“Your paragraphs lack a clear focus or central idea.”

“Each paragraph should represent one distinct point or argument.”


Comment Meaning

Unclear or poor paragraphing in academic writing can significantly hinder the effectiveness of an essay or assignment.  

Effective paragraphing is essential as it organises ideas into digestible units, enhancing clarity and readability, and the overall persuasiveness of the argument.


How to improve:

1. Focus on One Idea per Paragraph

  • Ensure each paragraph contains one central idea or aspect of the topic, avoiding the merging of multiple ideas.
  • Explicitly state the importance of each paragraph’s point, answering 'So what?' to add depth.

2. Maintain Appropriate Length

  • Avoid overly long paragraphs that can confuse readers. Aim for a balanced length that adequately develops each point.
  • If a paragraph is too long, divide it into smaller ones, each focusing on a specific aspect of the same topic, linked with transition phrases.
  • For short paragraphs, assess whether they fit better elsewhere, need more detail, or can be removed.

3. Use Transition Sentences

  • Include transitions to connect paragraphs logically, enhancing the flow of your argument.


Additional Resources

Conclusion needs work


Examples of comments


“The conclusion is too vague and doesn't effectively summarise the main points.”

“Your conclusion needs improvement.”

“The conclusion is disproportionately short and lacks depth.”


Comment Meaning

The above comments highlight common issues such as a lack of clarity in summarising the main arguments and failure to synthesise the discussion effectively.  

A poor conclusion in academic writing can significantly undermine the effectiveness of your work. It should provide a sense of closure and reflection on the broader implications or future directions of the research.


How to improve:

1. Signpost the Conclusion

  • Begin with phrases like 'In conclusion', 'To conclude', or 'Overall' to signal that you are summarising your argument.
  • Manchester’s Academic Phrasebank has some examples of key phrases you can use for your conclusion.

2. Briefly Summarise the Discussion

  • Reflect on the aim outlined in the introduction.
  • E.g., 'This essay has critically explored X in relation to Y...'

3. Restate the Central Argument

  • Echo your thesis statement, showing how the discussion supported it. E.g., 'The discussion has highlighted...'
  • Make sure to link back to the original essay question, reinforcing how your essay addresses the initial question or topic.

4. Discuss Implications

  • Suggest further research or practical applications, answering 'So what?' about your findings.
  • Highlight the broader significance of your argument in the field of study.

5. Avoid Presenting New Information

  • Focus on summarising discussed points rather than introducing new ideas or references.

6. Keep It Proportionate

  • Your conclusion should be concise, about 10% of your total word count, focusing on key points without going into excessive detail.

7. Write the conclusion Last

  • Consider drafting your conclusion after completing the main body for better alignment.


Additional Resources