So you've got all these references, but what if someone else needs to see them? Reference managers often have built-in tools to help you share references with others who have the same software, and you can export your library in a common format to import into other tools.
Once you've gone over the material on this page, try the following exercises to apply your knowledge:
By the end of this section, you should have tried out sharing options and decided if any might be useful to you.
Working collaboratively with others requires a lot of different skills and tools. It is important to be able to manage and organise the information you find in a way that all the collaborators can access. Choosing the right reference management tool for shared libraries and collaborative working may depend on the functionality needed and which software people are already using.
Typically, most reference managers have tools to share either selected references or a whole library with other users of that software. If you're working with others collaboratively on a project or literature review, you may need to coordinate so you all use the same tool for that piece of work - think about what everyone might have access to, particularly if not everyone is at York.
Paperpile does allow you to share papers via a link so people without a Paperpile account can still view the list, but they can't work collaboratively on the list like they would be able to if they had a Paperpile account - see Paperpile's help on sharing for more on the difference.
You may need to 'share' your references with yourself, i.e. move your references into a difference reference manager. This may be to make use of functionality only available in particular tools, for example if you want to cite in Word but have used Paperpile, or want to use a footnoted style more easily (which can be done in Mendeley and Zotero but not EndNote).
This can be achieved by exporting your library in either RIS or BibTeX format and then importing this file into a different application. As well as your whole library, you can typically export only some of your references, though if there's any chance you might need them all it is probably better to export the whole library unless you have storage space issues.
If you're not trying to share your reference library, but instead a text document containing cited references, you need to make sure the document is no longer linked to your reference manager before you send it to someone else. The Cite page has more information about why you need to do this, but you are looking for an option to export to a plain text document or without Word fields.
EndNote Desktop has a feature to share your whole library with others, meaning you can collaborate on a library for research and projects. If you use EndNote Online, you can share Groups with others as well (having an EndNote online account is also useful for backing up your library).
Mendeley has a Groups function which allows you to share sets of references with private and public groups, as well as joining existing groups on particular subjects.
Paperpile has two different ways of sharing references and papers with others. Sharing references by link or email is a quick way of allowing others to view certain references through a unique link, whereas using a shared folder allows for a collaborative list of references that can be added to and have items removed too.
Zotero allows you to create groups for collaboration and then have shared group libraries to collaboratively manage materials.