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Library Subject Guides

Research data management: a practical guide

Recording shared data

A practical guide to help you manage your research data well, covering best practice for the successful organisation, storage, documentation, archiving and sharing of research data.

Recording shared data

Recording your archived and shared research data is a good way to give it exposure and to link it with your other research outputs.

Data access statements

Data access statements in publications

You should include a data access statement in your publications to describe where the supporting research data can be found.

Data access (or data availability) statements are required by many research funders, publishers and the University's Research Data Management Policy which states:

5.8 Researchers must include a data access statement in their published research outputs which clearly describes how and on what terms any supporting data may be accessed.

Linking your supporting data to your publication will enable your data and paper to be reciprocally connected, ensuring you receive credit for your work.

You can find further guidance and example data access statements on the citing data page.

Recording datasets in PURE

Staff

The University needs to know about your shared datasets

When you have deposited your research data for sharing in an external data repository (e.g. a discipline-specific or funder recommended repository) all the University requires is a dataset (metadata only) record in PURE, not the data itself.

If you:

  • email the Open Research team with the Digital Object Identifier (DOI) for the dataset and the DOI for the related paper
     
  • or, if no DOI is assigned to your dataset send as much information as you can about your dataset (e.g. the name of the external repository and a URL to the dataset, along with the DOI for the related paper)

library staff will create a PURE dataset record for you, based on the one in the external repository (an example). Your PURE record and your researcher profile on the York Research Database will then automatically update.

Recording datasets in WREO

Postgraduate researchers

Record your archived and shared datasets in WREO

You should record the Digital Object Identifier (DOI) for your shared dataset in White Rose eTheses Online with your deposited thesis.

The DOI (or, alternatively a URL) can be added in the Related URLs field:

Related URL field in WREO

The summary page for your thesis will show the link to the supporting research data (an example), enabling its discovery.