Who Can Deposit Research in Pure: Academic staff employed in research-focused roles at the University.

When should I deposit my research into Pure: For journal articles this should be as soon as possible. Depositing the article soon after it has been accepted for publication is a good guideline.

How Do I Deposit my Research into Pure:

1. Log into Pure at https://pure.york.ac.uk/

2. Create a record for your research output and fill in the details.

3. Attach a document of your research (e.g. a PDF or Word file) to the Pure record in the "Add electronic version" section. 

4. Save the record as "Entry Completed by User"

What happens next: The Library will review and approve the record, which will then appear in White Rose Research Online, the public portal to the University's research.

The Library will also ensure that the document attached to the research record is made openly available at the appropriate time. For most journal articles the output will be made available via WRRO at the same time as the article is published by the journal. If you would like the publisher's embargo period applied to a journal article, let the Library know using the request form.

The University's research repositories are not the only repositories available for staff to deposit their research into. Many subject-specific repositories exist, as well as more general repositories such as Zenodo. 

Under the University policy, researchers can share their research via these repositories in the same way as they would via Pure and make the accepted manuscript available at the point of publication. Postgraduate researchers can make their accepted manuscript available via these repositories according to their publisher's guidelines. 

There are many reasons for sharing your work via a non-institutional repository. Certain subject areas have established cultures associated with sharing via an established repository, and certain funders may ask that you deposit in a subject repository as well as your institutional repository. 

Who Can Deposit Research directly to White Rose Research Online: Postgraduate students and non-research-focused academic staff.

When should I deposit my research into White Rose Research Online: For journal articles this should be as soon as possible. Depositing the article soon after it has been accepted for publication is a good guideline.

How Do I Deposit my Research into WRRO:

1. Go to the WRRO webpage at https://eprints.whiterose.ac.uk/. 

2. At the bottom of the homepage click "Create Account" (or login to your existing account).

3. Create a "New Item" and follow the instructions to create a record for your research output.

4. Remember to attach a document version of your research to your record.

5. When you have filled in the details for your record, click "Deposit Record Now"

What happens next?: The Library will review and approve your record, which will then become publicly visible on WRRO. 

The Library will also ensure that the correct embargo is applied to any document attached to the record, as specified by the publisher. The document will not become openly available until after the expiration of this embargo period.

  If you're a PhD or Masters by Research student, as well as being able to deposit and share your research articles via the White Rose Research Repository, you are also expected to deposit a copy of your thesis into the University's thesis repository.

The thesis repository is known as White Rose e-Theses Online (WREO). The PGR-administration team will advise you on how to format your thesis for deposit prior to the completion of your degree. 

• You can find more information on submitting your thesis, and depositing a copy to WREO, on the York Graduate Research School webpages.
• There are also step-by-step instructions on how to deposit your thesis into the repository.

NB: Students studying taught postgraduate courses are not expected to deposit their thesis into the repository.