Skip to main content
Subject Guides

Bibliometrics: a Practical Guide

Create a researcher profile

Researcher profiles

Researcher profiles, a valuable tool to:
• showcase your work to the world
• manage your publications list
• be identified by potential collaborators
• avoid misidentification
• enable your research output to be attributed to York
• track citation counts
• enhance your York researcher profile by including a link to other profiles.

What you need to know

Your researcher profile is an individual (web) profile that provides a user friendly and efficient way of showcasing your work.

In addition to your York profile, there are many free researcher profiles available. Each service has its own advantages.

ORCID

ORCIDORCID (Open Researcher & Contributor ID) is a unique identifier used to distinguish you from every other researcher or author, to ensure that you are credited for your work and to avoid confusion. Obtaining an ORCID is free of charge.

ORCID is endorsed by the University of York Policy on the Publication of Research, has been mandated by some funding councils, and may be a requirement for the next REF exercise.

The Library's Information for Researchers includes instructions for creating an ORCID.

Important point: Your ORCID will become much more powerful and useful if you link it to other profiles you may have. For instructions on how to do this, see the ORCID help pages.

Security and considerations

Consider what information you should disclose: Make sure you only publish information on your research profiles that you are happy and legally allowed to disclose to others.

It is important to check the user agreement for each tool you use to find out:

  • who will have access to your material
  • how long it will be retained, and
  • how easy it is to delete an account.

See the How can I share it? website, our Digital Skills Guide page on Social Media and our Practical guide to copyright for further guidance.

The YRD and your York profile

PURE is the University of York's chosen system for capturing and reporting on a wide range of research-related outcomes and activities.

PURE enables academic and research staff to maintain an up-to-date 'researcher profile' to showcase their research expertise on the publicly-available York Research Database (YRD). YRD's 'researcher profiles' are used by academics, funders and industry to identify potential collaborators for research projects and by potential students to identify supervisors.

A key element of PURE is that the profile data is selected and updated by each individual, ensuring academic and research staff have complete control over their public profiles on the YRD. See the PURE web pages for user guides and who to contact for support and training.

York Research Database home page

Other researcher profiles tools

Publons is the peer review activity tracker and researcher profile solution developed by Clarivate Analytics, the owners of Web of Science and Journal Citation Reports. 

You can use Publons to mange your publication list, track citations to your work and manage your Web of Science record (using your ResearcherID), as well as recording your work as a peer reviewer.

To register for a Publons account:

  1. Go to https://publons.com
  2. Click the REGISTER button (top right-hand corner)
  3. Enter your email address, name and a password, and a registration invitation link will be emailed to you.

After registering with Publons you get a Web of Science ResearcherID. ResearcherID is a unique identifier to enable researchers to manage their publication lists, track citations and avoid author misidentification (e.g. it collects your various publications together even if your name has been listed differently from item to item). This​ unique ID remains with you, regardless of whether your institution changes, allowing your research to be more easily tracked.

Note: If you had a ResearcherID account and your profile was 'public' a new Publons profile will have been created for you. Click on the LOG IN button and sign in with your usual details to view and manage it.

Many researchers already have a Scopus Author ID without realising it, as Scopus creates one for each author with documents indexed in Scopus. To find out what yours (or another author's) is, perform an 'Author search' on Scopus and when you click on the relevant author name in the list of results the 'Author details' page will show the Author ID.

The Scopus Author ID is not a researcher profile site, but helps author recognition and disambiguation when searching publications. By checking the correctness of publications assigned to your Scopus Author ID, you make it easier for others to find your publications and it will improve the completeness and correctness of your citation indicators in Scopus; it also improves feeds of your publications to be shown on other sites.

Scopus author details page

If you have publications indexed in Scopus, it is important to check:

  • you have been assigned a single Scopus Author ID. To do this:
  1. Go to Scopus and use the 'Author search’ to search for your own name.
    Note: If appropriate, use the left-hand 'Refine results' menu on the ‘author results’ page to limit the results to your specific parameters.
  2. From the ‘author results’ page identify your name and click on it. An ‘author details’ page will open.
  3. Click the View potential author matches link. Scopus retrieves the most relevant potential author matches.
  4. If there are ungrouped name variants with your publications send Scopus feedback by ticking the name variants and then clicking the Request to merge with author link at the top of the results list.
  5. Then complete the Scopus 'Author feedback wizard' to submit corrections.
  • all your publications have been assigned to your Author ID. To do this, follow steps 1 & 2 from the instructions above, and:
  1. On the ‘author details’ page click the Request author details corrections link. The ‘Author feedback wizard’ will start.
  2. Step 3 of the wizard shows you all of the documents linked to your ID.
    • If you wish to REMOVE a publication click the X button next to the document title. 
    • If you wish to ADD a publication scroll to the bottom of the list and click the Search for missing documents link (this lets you search by document title). Be aware that you can only add documents that are indexed in Scopus.
  3. Then complete the Scopus 'Author feedback wizard' to submit corrections.

Note: You can set up an alert for new items added to Scopus, to help you keep your profile up to date. First 'Login' with your Scopus/Elsevier username and password. On the ‘author details’ page click the Set document alert link, enter your specifications and click Save.

  • your Scopus author profile details are correct. If your name is misspelt or your affiliation is incorrect or out of date:
  1. Open up a web form to contact Scopus.
  2. Under the 'Contact reason', select 'Author Profile Correction' and include the following information:
    • correct name / affiliation spelling
    • your author profile ID
  3. Enter your remaining contact details and click Continue, then click Confirm.

For more information go to the Scopus Support Center pages.

Google Scholar user profiles for an author searchWhether you like it or not, Google Scholar is by far the most widely used bibliographical tool for scholarly publications. It has a problem however, and that is metadata control.

You can enhance your findability by creating a profile (making it public) and telling Google which publications in their database are yours. After taking these steps, searches on your name will show your profile on top of the results. The profile itself shows your list of publications in Google Scholar with basic metrics. In addition to journal papers,
it may also include books and reports.

  1. Start by signing in to your Google account.
    Note: It is recommended that you use a personal account, not your York account, so that you can keep your profile for as long as you wish.
  2. Then go to Google Scholar and click My Citations
  3. Follow the prompts to create your profile and to add publications that are yours.
  4. Choose between automatic updates (new articles are automatically added to your profile) or if you want to receive an email to review and confirm updates.
  5. Make your profile public if you want other people to be able to view it.

You can get an overview of people at York with a Google Scholar profile.

For more guidance see the Google Scholar Citations Help pages.